Privacy policy

Akmo Invoice is a product of Akmo Solutions Private Limited, Chennai, Tamil Nadu, India. Akmo Solutions Private Limited publishes the app and decides how the personal data in this policy is used: the Digital Personal Data Protection Act, 2023 calls this the data fiduciary. You can reach us at akmobooks@gmail.com.

Your invoices, customers, items, payments, business profile (including seals, letterheads, UPI IDs, links and e-Invoice details), templates and saved designs, logos, signatures, reminders and notification choices are stored on your device. When you connect Google Drive, they are also copied to a hidden app folder and an "Akmo Invoice" folder in your own Drive. We have no server that stores them, and we cannot read them.

Akmo works out suggestions on your device from your own documents, such as each customer's usual items and last rates, and remembers where you stopped an unfinished document. This stays on the device and is never sent anywhere.

Akmo makes e-Invoice files on your device. You upload them to the government's e-Invoice portal yourself and bring its reply back into Akmo; Akmo never sends them. QR codes you add for UPI, reviews, maps or chat hold only what you type, and Akmo never opens those links.

Recurring schedules and contracts, projects and milestones, time entries and running timers (with the name of the member who logged the time on a timesheet), Letters of Undertaking (LUT) and export realisation records, including FIRA or e-BRC references and the files you attach to them, are stored on your device and, when you connect it, in your own Google Drive, like your other business data.

On your device

In your Google Drive

Bank statement entries you import (date, details, amounts and balance), the party names Akmo learns from your confirmed matches, your fixed-asset register (cost, dates, depreciation details and sales) and your cash forecast settings are also business data. They stay on your device and in your own Drive like the rest, and Akmo reads statement files only on your device.

We keep only the data in this table. Unless a row says otherwise, Google Firebase stores it for us in Mumbai, India (asia-south1).

Our staff see a simple health label on your account, worked out only from the data in this table. We may add your account to a small group that gets a new feature first; for that we keep only your user ID, and you leave every group when you delete your account.

The app asks for two Drive permissions only: its own hidden app folder (drive.appdata) and the files it creates (drive.file). It cannot see any other file in your Drive. Data received from Google APIs is used only to sync and export your own records, in line with the Google API Services User Data Policy, including its Limited Use requirements.

• Usage statistics: off until you agree. We ask once, and you can change it in Settings, then Privacy. If you share usage, it also carries the first campaign link that brought you to Akmo and your answer to "How did you hear about Akmo?". Our staff see only totals, never who came from which link.
• Notifications: we ask your phone for permission only when they become useful to you.
• Offers from Akmo: off unless you switch them on, in Settings, then Privacy. They are only about Akmo's own plans, come at most once a month and never at night, and each one says how to turn them off.
• Emails from Akmo: off unless you tick the box when you start or switch them on in Settings, then Privacy. They bring news about features and plans, at most 2 a month. Every email has a one-tap unsubscribe link, and switching them off takes you off our mailing list at once.
• SMS offers from Akmo: off unless you tick the box when you verify your mobile number. We will not send any until Akmo's SMS sender is registered as the law requires, and you can switch them off at any time. Verification codes and account alerts are not offers.
• Messages from Akmo: news, maintenance, security and legal notices appear in the app. When notifications are allowed, our server places your device in groups by platform, language and app version (Firebase Cloud Messaging topics), so a message reaches the right devices. We never send a message to you by name. Turn notifications off on your device to stop them.

Switching a choice off takes effect on your device at once and on our servers the next time you are online. Switching usage statistics off deletes the usage record we hold within 24 hours. The campaign record is deleted at once.

The app contains no third-party advertising, tracking cookies or third-party crash-reporting code. Offers from Akmo, if you switch them on, are only about Akmo's own plans. On the website only (not in the Android or desktop app), Vercel Analytics and Speed Insights count anonymous page views and measure page speed, without cookies and without your business data. Errors are kept in a log on your device; the log leaves the device only if you choose to send it with a problem report, and you see it before it is sent. When you open the website from a link with campaign tags (for example a WhatsApp message or an ad), that visit is counted under the campaign's name, still without cookies; ad click identifiers are never read.

We do not sell or rent personal data. Google stores and processes it for us (Firebase and Cloud Messaging), Amazon Web Services sends our emails, Vercel hosts the website and Fast2SMS (India) sends your verification codes by SMS. They act only on our instructions. We share data with authorities only when the law requires it.

If you create a Drive share link for a document, anyone with that link can open that one file. The app warns you first and lists your links so you can revoke them.

When you share an invoice link, Akmo encrypts a copy of the invoice on your device and puts it in your own Google Drive, shared by link. The key to open it sits only in the link, after the # sign, so it never reaches Google or us. The invoice page makes one request to Drive to fetch the copy, with no analytics and no view tracking. An inline link carries the whole invoice inside the link itself, so it cannot be stopped once sent. When your customer taps "I've paid", the message goes to you by WhatsApp, SMS or mail from their own device, and Akmo stores nothing. A Drive link stops when you stop it or when it expires.

Connections to Google and to our servers use HTTPS. Backups can be encrypted with a passphrase that only you know. You can lock the app with a PIN or your fingerprint. Our staff sign in with two-step verification. Every change they make, and every time they open your account page or search for your email, is logged. Every time Akmo's internal tools read account data, the read is logged, and the log is kept for a year.

• See what we hold: Settings, then Privacy, then Your data at a glance.
• Correct it: edit it in the app. For account details, write to us.
• Take a copy: Settings, then Data, then Export.
• Delete your account: in Settings, or on our delete-account page without installing the app.
• Withdraw a consent: Settings, then Privacy, then Choices.
• Name someone to use these rights for you if you die or cannot act: write to us.

Our grievance officer is Ashok, Managing Director, Akmo Solutions Private Limited. Write to akmobooks@gmail.com with "Grievance" in the subject. We acknowledge your complaint within 7 days and resolve it within the time the law sets. If you are not satisfied with our answer, you can complain to the Data Protection Board of India.

The app is meant for businesses and professionals. We do not knowingly hold data about anyone under 18. If you think a child has given us data, write to us and we will delete it.

When we change this policy in an important way, we tell you in the app 30 days before the change takes effect, and we show you what changed. If you do not agree, you can still export your data and delete your account. Every earlier version stays available on this page.